Should you use AI for a task? Here’s a simple way to decide | Bruce Schneier

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I teach public policy at the Harvard Kennedy School and the Munk School at the University of Toronto. And it will come at no surprise to you that my students regularly use AI to complete their writing assignments. Doing so is a waste of their tuition money. But if their entire career is going to include AI writing assistants, why shouldn’t they embrace their future?

The best way I’ve found to explain the dilemma comes from the AI researcher Daniel Meissler: it’s the difference between work and the gym.

At work, if your job is to move a bunch of heavy things from one side of the room to another, you should use whatever assistive tech you have on hand: a wagon, a forklift ... even an AI-powered robot. But at the gym, it makes no sense for that robot to lift weights for you. The point of weightlifting isn’t to move heavy things across the room; it’s to actually lift those heavy things.

The same analysis holds for any task an AI can do for you. If it’s work – if the task has to be done and no one cares how – then it’s fine to use AI assistance. But if the task is more like the gym, and how the task is done is at least as important, then it probably doesn’t make sense to use AI.

This, of course, assumes that the AI is actually up for the task and that it’s trustworthy: that it can do the job well, that its mistakes are minimal and correctable, that it’s been secured from cyber-attacks that would influence its results. Those are all important, and shouldn’t be minimized. There’s no point giving an AI something that it can’t do reliably. But once you’re confident that the AI can perform the task, the work v gym distinction helps you decide if it should.

The writing assignments I give my students are gym tasks, not work tasks. I ask them to write policy memos not because the world needs more policy memos. I assign them because the very act of writing, which includes thinking and outlining and drafting and editing, making and criticizing and revising arguments, will help develop the critical thinking skills they will need in their future careers. And without this constant mental exercise, those skills will atrophy. Employers are already noticing.

Reading the assignments they turn in, I can see those skills either flourishing or atrophying in my students. At least today, I can pretty easily tell the difference between an AI-written memo and a student-written one – especially if the student just turns in what the chatbot produces. It’s a catchy, plausible, grammatically perfect essay that’s not particularly well-crafted or logically coherent – and with all the tells of mid-2026 AI-generated writing.

But it’s precisely because I have spent years developing my own writing skills that I’m able to identify prose that sounds great but doesn’t actually make sense. My students don’t have that skill; they mistakenly view a confident, well-written essay as evidence of the quality of their ideas. They see the AI as cleaning those ideas up, getting them through that uncomfortable stretch of having to turn those ideas into prose. What the students miss is that their initial discomfort is a normal and healthy stage of writing, and not something to quickly get beyond. The very act of struggling with how to express what they think is an important part of the process. It’s how they test out their ideas, examine their hypotheses, and actually figure out what they think. Homework is not work; it’s the gym.

Work v gym also helps us understand the problem facing creatives of all kinds.

Most of the time when someone hires a writer, they just need the words. They need an instruction manual for a piece of equipment, a detailed sales presentation, a government-mandated disclosure document, or a legal brief. They need dry, predictable, accurate writing: a piece of work, exactly what AIs are good at today and what I don’t want in my student assignments. Only sometimes is writing an art form – a book, a poem, an uplifting political speech. That kind of writing is more like the gym: process matters just as much as product.

For most of human history, the only option for all of these tasks were human writers. We hired one regardless of whether we needed work writing or gym writing. And that paid a lot of writers’ salaries. I know fiction writers who supported that poorly paying career with lucrative technical writing work. Now, for the first time in human history, we can separate out when we need writing as work and when we want writing as gym. And if AI can do most of the work-type writing, society doesn’t need as many human writers.

It’s the same for visual artists. Sometimes we need an actual artist, but most of the time we just need an image: a corporate mascot, a “beware of the dog” sign, or a packaging label. Historically we gave those jobs to artists, and sometimes beautiful art resulted. But most of the time it was just work. And, as it turns out, the world needs less pure art than simple images.

Explaining the problem isn’t the same as providing the solution. I give my students the “work versus gym” speech every class, but they still use AI. I have sympathy: assignments are hard, everyone is overworked and overstressed, and – most importantly – students feel like they’ll look bad in comparison if their peers are all using AI. Even if they don’t want to use the technology, they feel like they have no choice.

There’s also an incentive problem. No one pays us to go to the gym; maintaining healthy habits requires discipline. For me, the payoffs to exercise – fewer aches and pains, less fatigue, better mood/stress management – might make me a better writer and teacher, but they’re subtle and easy to miss. For my students, incremental improvements in their reasoning and writing are equally subtle.

We do have a choice. We can look at the tasks of our lives and separate them into work or gym. Just as we might choose to use the stairs instead of the elevator, or walk instead of calling an Uber, we can wall off our cognitive gym tasks from AI and ensure that we don’t lose our skills to this technology. And we can do the same when we assign a job to someone else. If it’s a work task, we can have AI do it. If it’s a gym task, it’s a waste of everyone’s time to give it to an AI because no one learns or gets stronger as a result.

Similarly, a future where AI generates words and images is one where society has to make choices about how it will treat its creatives. This won’t be the first time – today there is minimal demand for portrait painters, for example – but maybe this time we can make different, more deliberate, choices about the value of art in our society.

AI is going to fundamentally change the nature of work. Not nearly as fast as the AI companies want you to believe, but eventually it will. Policy analysis will definitely involve AI from now on, and my students need to reimagine what it means to learn and practice that skill. More generally, the line between work and gym will change in the future as we humans adapt ourselves to a world with these new intelligences.

But for now, the work v gym distinction is pretty clear. Use it on yourself.